Finding the perfect venue for your event is a critical first step.  Executivevents will work with you to identify the venue that best meets your needs, then negotiate a contract that provides you excellent terms at a great price.

Site Research
  • Create Request for Proposal (RFP)
  • Research likely venues based on budget, desired location and dates
  • Send RFP to those identified as best fitting client needs
  • Receive and review proposals
  • Create matrix outlining best options
  • Present recommendations to client
Site Visit
  • Make arrangements with venue for site visit
  • Handle travel and lodging
  • Conduct site visits with client
  • Complete site visit evaluation on each property
  • Finalize decision
Site Negotiations & Contracting
  • Request contract
  • Identify areas of concern – price, room block, concessions, space needs, policies, etc.
  • Negotiate final pricing, dates, space, concessions and contract stipulations
  • Review changes and provide final contract to client for review
  • Handle any additional negotiations requested by client
  • Finalize contract and obtain signatures
  • "Another GREAT conference, due in part, to your abilities as planners. I appreciate your willingness to do anything it takes onsite to make our event a success, your flexibility and truly genuine caring to ensure PLUS' events are successful. THANK YOU for your expertise, your guidance, and your sense of humor to help make this one of our best conferences ever."

    -Professional Liability Underwriting Society

  • "Our conference was larger than ever.  This larger than ever attendance presented us with some challenges.  However, thanks to the Executivevents' team of experts, everything ran perfectly. They made sure every detail was taken care of and met every challenge with a smile. I honestly could not have done it without them!!"

    -Florida Virtual School Prof. Learning Conference

  • "Executivevent's commitment to excellence in all aspects of services is by far the very best I have ever seen and I am honored and proud to work with a team of their caliber."

    - Professional Association for SQL Server, managed by Christianson & Company

  • "Everything went very well. Executivevents was a key part of having the registration desk run very smoothly and making the meeting, as a whole, very successful. We look forward to being able to work with Executivevents again for future meetings."
    - ACMS
  • "I wanted to say thank you again for doing such a great job with the conference. Executivevents truly helped us out tremendously and allowed for our staff to be utilized elsewhere. Everything went well, and your staff were delightful and professional."
    - Brewers Association
  • "It was a great experience working with Executivevents & I appreciate all your efforts in managing the registration process. The registration website was easy to use & made the process very streamlined. This reduced a lot of overhead for us in coordinating the attendance. We also got information regarding student’s technical interests from the site, and this enabled us to tune our sessions to be beneficial to them.”
    -Microsoft, DigiGirlz,
  • "The support from Executivevents has been outstanding (as always!). The whole registration process ran extremely smooth both on-site and off-site over the course the year, and it was a pleasure to work with all of you."
    - IEEE Symposium on Security and Privacy
  • "We appreciate your investment in making our conference unique – and one that turned out to be…as many told us – 'the best conference I’ve ever attended.'  That is exactly what we aimed to achieve."

    - Insurance Industry Charitable Foundation
  • "There aren't even words I can use to describe how deeply grateful I am for Executivevents.  They did a phenomenal job for the Slow Money National Gathering, and I feel honored to have worked with women of their skill level and professionalism."
    -Slow Money

Professional Service | Personal Touch


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