Our Services
Experienced. Creative. Flexible. Responsive.
EVENT PLANNING
Developing and producing a successful event is an art form. It starts with efficient, highly detailed planning and ends with smooth onsite execution. Educate and connect your members, motivate a sales team or celebrate a key milestone, Executivevents will ensure your business objectives are met while creating a memorable experience for your attendees.
SITE SELECTION / CONTRACTING
Finding the perfect venue for your event is a critical first step. Executivevents will work with you to identify the venue that best meets your need, and negotiate a contract that provides you excellent terms at a great price.
EVENT LOGISTICS
Countless unseen details are often the only difference between mediocre and magnificent. Highly trained event professionals will manage everything from budgeting to event production to onsite management.
LODGING MANAGEMENT
We will work closely with your contracted hotels to ensure deadlines are met, and room blocks maximized. In addition, we’ll ensure your attendee reservation process is flawless.
ONSITE STAFFING
Your Executivevents Team will be onsite to ensure all detailed plans and logistics are executed to perfection. Our team will manage venue and vendor performance, coordinate critical plenary sessions and special events, and find quick solutions, should challenges arise.
REGISTRATION MANAGEMENT
Executivevents combines leading edge technology and exceptional customer service to guarantee every attendee is registered for your event quickly and efficiently. Whether onsite or on the phone, your guests will be welcomed warmly and processed with the utmost care.
ADVANCE REGISTRATION
We will create a streamlined registration process, ensuring all critical information is captured, and resulting in excellent reporting that will have a positive impact to your ROI.
ONLINE REGISTRATION
Our online software can be customized to handle any event, regardless of its complexity. Your attendees will experience a user-friendly registration process, and your team will have data at their fingertips.
ONSITE MANAGEMENT
We’ll manage everything from signage and counters, to equipment and staffing. Our goal is to keep lines to an absolute minimum, and ensure a quick and friendly onsite registration experience.
BADGE PRODUCTION AND ONSITE QUICK PRINT
Executivevents will assist you in formulating the best badging process for your show. Whether badges are pre-printed for onsite pick-up or quick printed onsite, your attendees will have a smooth, hassle-free experience.
LEAD RETRIEVAL SERVICES
Our state of the art lead retrieval hardware and mobile apps will help your exhibitors not only collect lead contact information in a consistent manner but rate the lead, add notes on the fly, and conduct quick surveys.
SESSION TRACKING
We offer a variety of accurate, hassle-free and cost-effective systems to track attendance in and out of continuing education classes, general sessions, and your exhibit hall. Technology includes the utilization of barcodes, RFID and Beacon Technology.
What do our clients and vendors think?
"Another GREAT conference, due in part, to your abilities as planners. I appreciate your willingness to do anything it takes onsite to make our event a success, your flexibility and truly genuine caring to ensure PLUS' events are successful. THANK YOU for your expertise, your guidance, and your sense of humor to help make this one of our best conferences ever."
Professional Liability Underwriting Society
"Our conference was larger than ever. This larger than ever attendance presented us with some challenges. However, thanks to the Executivevents' team of experts, everything ran perfectly. They made sure every detail was taken care of and met every challenge with a smile. I honestly could not have done it without them!!"
Florida Virtual School Prof. Learning Conference
"Executivevent's commitment to excellence in all aspects of services is by far the very best I have ever seen and I am honored and proud to work with a team of their caliber."
Professional Association for SQL Server
"Everything went very well. Executivevents was a key part of having the registration desk run very smoothly and making the meeting, as a whole, very successful. We look forward to being able to work with Executivevents again for future meetings."
ACMS
"I wanted to say thank you again for doing such a great job with the conference. Executivevents truly helped us out tremendously and allowed for our staff to be utilized elsewhere. Everything went well, and your staff were delightful and professional."
Brewers Association
"It was a great experience working with Executivevents & I appreciate all your efforts in managing the registration process. The registration website was easy to use & made the process very streamlined. This reduced a lot of overhead for us in coordinating the attendance. We also got information regarding student’s technical interests from the site, and this enabled us to tune our sessions to be beneficial to them.”
Microsoft
"We appreciate your investment in making our conference unique – and one that turned out to be…as many told us – 'the best conference I’ve ever attended.' That is exactly what we aimed to achieve."
Insurance Industry Charitable Foundation
"The support from Executivevents has been outstanding (as always!). The whole registration process ran extremely smooth both on-site and off-site over the of course the year, and it was a pleasure to work with all of you."
IEEE Symposium on Security and Privacy
"There aren't even words I can use to describe how deeply grateful I am for Executivevents. They did a phenomenal job for the Slow Money National Gathering, and I feel honored to have worked with women of their skill level and professionalism."
Slow Money
As co-General Chair of the PHM Society Conference, I would like to commend Roxanne Rose and Yvonne Lopez for their tireless efforts, always-cheerful attitude, and remarkable effectiveness in helping to organize and then to execute our conference. This is my second consecutive year of being General Chair, and in nearly 34 months of cumulative effort, I have yet to find a problem that Roxanne could not quickly resolve, and in fact, very few issues that she did not simply anticipate ahead of me. It is not an overstatement when I claim that this conference simply could not have been made a reality without the energy, effort, and overall competence of these two professionals. I look forward to working with them for many more of our events in the future.
Dave Larsen
TRADE SHOW MANAGEMENT
Ensuring a successful trade show involves strategic marketing, a personal sales experience and well-executed onsite logistics. Executivevents will incorporate these critical aspects to guarantee your trade show exceeds the expectations of your customers, exhibitors and sponsors.
EXHIBIT AND SPONSORSHIP SALES
Exhibitors and sponsors offer outstanding value to your conference attendees, and provide critical income to support your event ROI. Our team will help maximize your sales efforts, and ensure exhibitors and sponsors receive a VIP experience that will ensure they return year after year.
TRADE SHOW LOGISTICS
From concept of floor plan to on-site implementation, our experienced Trade Show Managers will help you create a vibrant networking environment for your attendees, with an excellent flow to delight your exhibitors.
DECORATOR CONTRACTING
We’ll find the best decorator for your show! Our research and contracting process will ensure the selected contractor will meet your goals and expectations, provide innovative best practices, and cost effective solutions.
ONSITE EXHIBITS MANAGEMENT
Our expert team will ensure perfect execution of your trade show plan. From move in to move out, we’ll direct decorator set-up, respond to exhibitor needs, and guarantee the best experience for exhibitors and attendees alike.