Absolutely! Not only do we know what to look for to help protect your organization and your event, but our expert negotiating often results in savings that far surpass our fees.

We’re able to offer many benefits through our partnerships and vendor relationships, but you’re certainly not required to utilize them. The choice is all yours, and we're here to help with your selection in any way we can! 

Yes, we'd be happy to assist you in navigating all the options available for producing a virtual event or a hybrid event (face-to-face and digital). Let's talk!

We first conduct an extensive needs assessment to determine what type of support you require for your event. This sizes the event and outlines specific services. Then we provide a flat fee for the work that we've outlined. This ensures you have a solid budget number to work from, and a clear statement of work as to who will be handled each aspect of the planning process.  

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We'd love to help you! We often work with lead planners who need an extra pair of hands (or two). We can provide advance support per your direction, or additional planners onsite to oversee certain aspects of the event (signage, F&B checks, transportations, etc.).

Tight event budgets make a professional planner even more critical. Through years of creating relationships and negotiating event elements, your planner will be able to maximize every dollar you spend on your event.

We manage a wide range of events, varying in size from 10 to 20,000!

Yes, that's what we are here for! In-house A/V companies typically charge more than outside vendors.  However, we always ensure that in-house A/V vendors are included in the RFP process so we have a big-picture perspective on your options and negotiate the best deal for you.

Multiple registration areas is not a problem! We simply urge you to consider some costs and challenges such as tech support, division of supplies, and additional equipment needs.

Yes, we have a trained team of service professionals ready to respond to your attendees' calls and emails. Consider us an extension of your team ... ready to support your attendees and exhibitors with their registration process and event queries.

No. While we offer excellent rates on several of the best platforms, our clients are encouraged to select the software that best meets their needs and budget. If you have an existing relationship, we're very adaptable and able to manage on any platform.

If you have your own payment processor in place, great! If you don’t, no problem, the attendee payments can be processed through our gateway.

Yes! We can send a team of event professionals onsite to take the entire registration element off of your plate. We function as a branch of your team onsite, offering a high level of service and cutting edge technology.

Yes! We have partnerships with many of the best platforms out there. The majority of our clients use Aventi and Cvent for their event registration software needs. We are able to offer discounts based on our strong relationships and partner agreements. We are also familiar with EventBrite, Certain, RainFocus, Bizzabo, and many more. We would be happy to help you select the platform that best fits your needs and your budget.

Typically, sites are completed in less than two weeks. Our process involves a thorough needs assessment, a detailed build, and an approval process by our team and yours!

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Really anything goes! Most of our events print badges in real-time onsite using our Print-on-Demand system. Badges and tickets, if needed, are printed instantly during the check-in process. We also offer a Badge In A Box solution for smaller events. In this scenario, we send the equipment to you as a plug and play solution. In addition, we are happy to pre-print badges from our office and send to you onsite or directly to your attendees.

Our exhibit management team specializes in trade show logistics. Our focus is ensuring all deliverables and logistics are perfectly planned and execution is flawless. We do have partners who handle sales and we'd be happy to make recommendations!

While you are not required to utilize a decorator/general contractor, it is highly recommended. Contracting a decorator provides a streamlined experience for your exhibitors and sponsors, and a one-stop-shop for your signage, shipping, and logistical needs.

We will manage all vendors and necessary services associated with your show. We'll typically meet with the venue and decorator to outline what is and is not covered under their agreements, then get to work on finding solutions. Some aspects of your event we'll manage include internet, power, security, emergency support services, shipping and audiovisual.

We will create and distribute your decorator RFP. The RFP is typically sent 6 -12 months prior to your event date, depending upon the size of the exhibit hall. The RFP will include all event information necessary to get an accurate quote for your show. We will also negotiate with the vendor to get you the best deal.

Absolutely! We'll work with both the venue and decorator on your show layout. We will work with you to strategize the floor plan and flow to best impress your exhibitors and sponsors. We also take into consideration food and beverage space needs, poster presentations, networking areas and any presentations that may occur on the trade show floor.

Yes, we are happy to assist! Fire Marshal approval is required to ensure all exits are accessible and aisle ways are wide enough to allow people to exit the building in the case of a fire or other emergency.

No, we are happy to work on any platform our clients prefer. And over the past 24 years, we have gained experience on many of the best-selling solutions.

Executivevents has an enterprise-level agreement with Aventri, and we pass this volume discount on to our clients. We are happy to negotiate discounts on your behalf with other providers as well.

Yes, we build websites! There are many options where websites are concerned ... from simple templates to fully custom site builds. We're here to help you determine what works best for you.

Our team does offer mobile app builds and management. Talk to us today to learn more!

Yes, we have options for both, as well as standard hand-held session scanners.

Yes, we have some great options for app-based lead retrieval that sponsors and exhibitors can load on their own device, as well as scanners that can be rented for the duration of the event.

Yes, our onsite print-on-demand solution works on all registration platforms.

We do have technology that specializes in tracking your attendees' credits. This can also be used to create and distribute digital certificates post-event.

Licenses can be purchased individually or in bulk. Often times, this is a cost that is passed on to sponsors and exhibitors.

The sky is the limit! Our technology allows for passive data collection to show session attendance or access control scanning to limit attendance to those who pre-registered. This information can be collected using scanners, a mobile app, RFID, or beacons.

Yes, we have hotel contract experts! Our team can offer either full contract management services, or provide consulting on contracts that you are working on. Our experts will ensure all necessary clauses are in the contract that will help protect you and your attendees. We will also work with you to ensure the number of room nights on peak and shoulder nights are accurate, and will best accommodate your guests. 

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Of course! This is one of our specialties. Our customer service team is here to provide immediate assistance with reservations, changes, and the handling of cancelations based on your policies.

Yes, we have loads of experience providing housing bureau support. Our services include front end hotel research, contracting and negotiations; the creation of your housing reservation portal, call center support, reporting and bill reconciliation.

Yes, we thrive on providing exceptional customer service! We would be happy to assist your VIP attendees that require a high touch experience by managing your master rooming list.  We can also handle communication with the hotel to assign any amenities, suite upgrades, staff rated rooms and comp room nights.  Executivevents can also conduct a full final bill review to ensure it reflects all contracted concessions.

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Of course! We manage lodging arrangements in this way for a number of our clients. In this case, we would pull the attendee lodging information from the registration site and work directly with the hotel contact to ensure rooming lists are received by the cut-off date. Once the rooming is received back from the hotel, we'll double check it for accuracy, then send lodging confirmations from our system.

We have a Passkey license and are happy to share this solution with our clients! By choosing to use Passkey, you gain enormous control of your lodging block, have key reporting at your fingertips, reduce attrition concerns, and have our team to provide superior service to your attendees!

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No problem!  We are accustomed to managing hotel blocks through many avenues such as registration software, hotel links on the event website, email confirmations, and Passkey.  You name the process, we have experience with it!

We've supported our clients on all aspects of event design ... event logo creation, signage, exhibitor/sponsor prospectus', conference programs, giveaways and handouts. We also offer design and build services on mobile event apps!

Your event website is a hub of information for attendees, exhibitors, sponsors and customers. It can be used as a marketing tool or just a simple informational site to showcase what your event has to offer (such as outlining speakers, agenda, sponsors, and events). Your registration site is where attendees sign up for the event. It is an online form that collects attendee information and allows them to pay for their registration.

Depending on your needs, this answer changes. We have experience using many different platforms but our favorite is Webflow.

We have experience in lots of event app builders. Choosing the best one for your event depends on your needs and the needs of your attendees. We are happy to guide you through your choices and help you select the platform that best fits those needs. We have worked with the Aventri Mobile App, Whova and Attendify to name a few.